CRM cost calculator: what a CRM costs for your team
For 5 users the cheapest CRM is HubSpot Starter at $35/month (limited-time offer price) on annual billing and HubSpot Starter at $50/month (limited-time offer price) on monthly billing. At 10 users it is HubSpot Starter at $70/month (limited-time offer price); at 20 users Freshsales Growth at $180/month (annual billing). Free plans: HubSpot (2 users), Zoho CRM (3 users), Capsule (2 users).
Last checked 2026-10-18 on the official pages.
Per-user prices for HubSpot, Pipedrive, Zoho CRM, Freshsales, Close, monday CRM, Capsule and Less Annoying CRM, from their official pricing pages. Enter your number of users and see the cheapest plan on each CRM, per month and per year.
CRM cost calculator
| CRM and cheapest fitting plan | Per seat / month | Seats billed | Total / month | Total / year |
|---|
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Cost = price per seat × seats billed, in USD before tax. Annual billing uses the per-month price the vendor shows for annual plans (paid up front for the year); monthly billing uses the month-to-month price. monthly price = the vendor shows no annual price as a number, so the monthly price is used. monday CRM sells seats in fixed team sizes (3, 5, 10, 15, 20, 25, 30, 40) and the table bills the next size up; HubSpot Starter shows a limited-time offer price. Calling and SMS usage, add-ons, AI or HubSpot credits, onboarding and taxes are not included. Ties are broken by name. Affiliate status is never used.
Cheapest CRM by team size
Annual billing unless stated. Details.
| Team | Cheapest (annual) | Second (annual) | Cheapest (monthly billing) |
|---|---|---|---|
| 1 user | Capsule Free at $0/month | HubSpot Free at $0/month | Capsule Free at $0/month |
| 2 users | Capsule Free at $0/month | HubSpot Free at $0/month | Capsule Free at $0/month |
| 3 users | Zoho CRM Free Edition at $0/month | HubSpot Starter at $21/month (limited-time offer price) | Zoho CRM Free Edition at $0/month |
| 5 users | HubSpot Starter at $35/month (limited-time offer price) | Freshsales Growth at $45/month | HubSpot Starter at $50/month (limited-time offer price) |
| 10 users | HubSpot Starter at $70/month (limited-time offer price) | Freshsales Growth at $90/month | HubSpot Starter at $100/month (limited-time offer price) |
| 20 users | Freshsales Growth at $180/month | monday CRM Basic at $240/month | Freshsales Growth at $220/month |
CRMs
Zoho CRM
From Standard $14 per seat/month billed annually
free edition for 3 users; free trial of paid editions
Capsule
From Starter $18 per seat/month billed annually
free plan for 2 users; 14-day free trial of paid plans, no card
Guides
Free CRM plans · Cheapest CRM with workflow automation · Seat minimums and user limits · Monthly vs annual billing · All comparisons
Popular comparisons
HubSpot vs Pipedrive · HubSpot vs Zoho CRM · HubSpot vs Freshsales · HubSpot vs Close · HubSpot vs monday CRM · HubSpot vs Capsule · HubSpot vs Less Annoying CRM · Pipedrive vs Zoho CRM · all 28
Frequently asked questions
What is the cheapest CRM for a small business?
It depends on team size and billing. For 1 user, Capsule, HubSpot and Zoho CRM cost $0 on a free plan. At 5 users the cheapest is HubSpot Starter at $35/month (limited-time offer price) with annual billing (HubSpot Starter at $50/month (limited-time offer price) billed monthly). At 10 users: HubSpot Starter at $70/month (limited-time offer price).
Which CRMs have a free plan?
HubSpot (2 users), Zoho CRM (3 users), Capsule (2 users). Pipedrive, Freshsales, Close, monday CRM and Less Annoying CRM offer free trials only.
Is annual billing cheaper than monthly?
On every CRM here that shows an annual price, yes: see the monthly vs annual page for the saving on each plan. Less Annoying CRM shows only a monthly price.
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